Listening Notes #3

LSEC N1503 – Video worksheet 4

How to conduct an effective meeting

http://www.youtube.com/watch?v=ZSft2OeMmzQ

Watch the video presentation and finish off the following sentences:

1.     Don’t have a meeting unless clear purpose.

a.    Set objectives – what’s the meeting for?

2.    Do you want decision, action or feedback?

What do you want to have achieved at end?

3.    Provide an agenda before the meeting.  People could be allocate topic to prepare beforehand to get them involved.

And prioritize the list of items to be done. Keep the agenda short and make sure that every item has a purpose.

4.    Set times for each topic and stick to them.  Close the Discussion when the time up.

5.    Start and end on time. Don’t wait around for people who are late. They assume that the meetings always start late. And don’t let the meeting drag on after finish time.

6.    Capture action points. Make sure that every ones clear has been discussed, that everyone is clear what needs to be done and who’s going to do it.

Circulate a summary after meeting. If there are no action points, then what was the purpose of the meeting?